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.30
SHANGRI-LAINTERNATIONALCONTROLLER'SCHECKLISTANDREPORTHOTEL
FORTHEMONTHOF ,20
COMPLETEDON:
REVIEWEDBYCONTROLLER:
ROUTEDTOGENERALMANAGER:
REVIEWEDBYGENERALMANAGER:
REVIEWEDBYREGIONALFC:
27-Apr-22 1
27-Apr-22
PAGE
3
SHANGRI-LAINTERNATIONAL
CONTROLLER’SMONTHLYCHECKLIST
HOTEL
SIGNATURE
DATE
CONTROLLER Yes No Remarks
Reviewedandapprovedallbankaccountreconciliations.
Reviewedandapprovedalldoubtfuldebtprovisionswithcreditmanagerandgeneralmanager.GMorHMattendedcreditmeetingandun-collectibledebtswerediscussed.Accountsexceedingcreditlimitswerealsodealtwith.
ReviewedcontractsandagreementsbeforetheyaresignedbytheGeneralManager.UserDHandFCsignaswitness.
ReviewedAccountsPayableAgeingAnalysisforlongoutstandingorunadjusteddebitbalancesandoverduepayments.
Accountsreceivableledgers,datasoftcopyback-upsandsupportingrecordsaregivenfireproofprotectionandaccessisrestrictedtoauthorizedpersonnel.
Donations are properly authorized inaccordancewithCompanyPolicy.
Unusedchecksuppliesareaccessibleonlytoauthorizedaccountingemployees.
UnclaimedpaychecksarereturnedpromptlytotheAccountingOffice,reviewedandreconciledquarterly.Amountsunclaimedaredisposedasperlocalregulations.
Ensuredanindependentverificationofthedistributionofpayrollchecks(orpayslips,ifdirectbank-in)isperformedonamonthlybasisfordifferentdivisions.AllDepartmentsarecoveredatleastoncea
CONTROLLER
Yes
No
Remarks
year.
10.
CorrectionsheetsandrebatevouchersbearevidenceofapprovalbyhotelfrontofficeoraccountingdepartmentexecutiveandinaccordancewiththeDelegationofAuthority.
11.
Aticklerfileorduedatecalendarhasbeenestablishedforallspecialpayments,reportsandtaxreturns.
12.
Allspecialpayments(mortgages,rents,taxes,etc.)reportsandtaxreturnshavebeenmadetimely.
13.
Reviewedandapprovedallnon-standardjournalentries.Ensuredalljournalentriesincludingrecurringjournalwereproperlyapproved.
14.
Approvedallcapitalexpenditurespriortoacquiring.Ensuredallapprovalsareobtainedifnotbudgeted.Revieweddisposaloffixedassetsandapprovedsalvagesales.CapitalizationofexpenditureconformstoHotel'sPolicy.
15.
Financialandoperatingreportswereaccuratelypreparedandsubmittedbytheduedate.
16.
ThereisaclearseparationofdutiesbetweenAccountsPayableClerk,personsigningchecksandpersonmailingcheckstovendors.
17.
ReconciliationofpayrollcomparedtolastmonthhavebeenreviewedbyFinancialController.
18
ReviewedandapprovedtheDocumentAuditReport.
19
AllBalanceSheetbalanceshavebeen/willbereviewedandappropriateactionstaken/willbetaken.
20.
Reviewedlastmonth’sListso-fSlow
MovingandObsoleteStocks
CONTROLLER Yes No Remarks
Approvedlastmonth’sFoodandBeverage
CostsReconciliations.
ReviewedandsignedPersonnelActionFormsforExpatriatesandExcommembersasperCorporatePolicyCF41.
AllrefundsofCreditBalanceshavebeenapprovedbytheFCorAFC.
TheGCReporthasbeenapprovedbytheFCorAFC.
RegulardialoguesessionswiththeA&Fteamhavebeenheld.
ReviewedandapprovedallmonthlyInventoryVariancesandcorrespondingJournalentries.
TrainingsessionshavebeenheldfortheA&FstafftocascadedownSLIMandhotelPoliciesandProcedures.
ThelastInternalAuditFindingshavebeenreviewedandcorrectiveactionsareinplace.
Aquarterlyreviewisconducted.
Reviewed checklists for the followingaccountingstaffemployees:
AssistantController
ChiefAccountant
AccountsReceivableSupervisor
AccountsPayableSupervisor
CreditManager
GeneralCashier
ChiefIncomeAuditor
Paymaster
PurchasingManager
F&BCostController
ITManager
27-Apr-22
PAGE
3
SHANGRI-LAINTERNATIONAL
CONTROLLER’SMONTHLYCHECKLIST
HOTEL
SIGNATURE
DATE
ASSISTANTCONTROLLER
Reviewed all bank reconciliationsandsubmittedtotheControllerforapproval.
Duringthepastmonthsurprisecashcountswereperformedonallhousebanksincludingfloatfundsmaintainedbyvariousdepartmentsandtheresultsrecordedandkeptonfileforbothinternalandexternalauditors.
Allchecksreceivedarestampedwitharestrictiveendorsement(ForDepositOnly)andadepositpreparedbysomeonewithoutaccesstoAccountsReceivable.
Suspenseaccounts,ifany,arereviewedmonthlyandreconciledtotheGeneralLedger.
Telephonepaystationcommissions,vendingmachinecommissionsandstewardsalesarecontrolledandrecordedmonthly.
ThemonthlyfoodandbeveragephysicalinventorieswereobservedbysomeonefromtheFinanceDivisionoradesignatedunconnectedemployee.
Monthlyinventorieswerecomparedandalllargevarianceswereinvestigatedandresolved.
Theaccountspayabletrialbalancewaspreparedandbalancedtothegeneralledgercontrol.
Yes No Remarks
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
ASSISTANTCONTROLLER
Generalledgeraccountsarebeingreconciledmonthly.
Thetelephonebillistest-checkedtothehotelrecordsoflongdistancecallsperthecallaccountingsystem.
TheF&BSummaryandGeneralCashier'sSheetarereviewedandapproveddaily.
ProperlyexecutedreceiptsforallhousefundsareonfileandreconciledtotheGeneralLedger.
ControlisestablishedoverchargedF&Btipsandbalancedmonthly.
Travelagentcommissionsarecontrolledandpaymentmadeonacurrentbasis.
ControlisestablishedoverAdvanceDepositsandreconciliationiscompletedmonthly.
Reviewedandinitialedapprovalonalljournalentriesincludingrecurringjournalentries.
EncryptionofPayrolldiskettehasbeendonepersonally.
Reviewedvouchersforcompletenessofpurchaseorders,receivingrecord,accountdistribution,invoiceaccuracyanddepartmentalapproval.
ReviewedalljournalvoucherspertainingtoIncomeAudit,CostControl,PayrollandGeneralCashier.
IfaboveJournalVouchersarepreparedbyme,IconfirmthatIhavesenttheseJVstotheFCforreviewandapproval.
Yes No Remarks
20.
ASSISTANTCONTROLLER
Allrebatesandallowancesarebeingproperlyapproved.
Yes
No
Remarks
21.
Thelastinternalauditfindingsrelatingto
myareaofresponsibilityhavebeenreviewedandcorrectiveactionsareinplace.
Aquarterlyreviewisconducted.
27-Apr-22
PAGE
2
SHANGRI-LAINTERNATIONAL
CONTROLLER’SMONTHLYCHECKLIST
HOTEL SIGNATURE DATE
1.
2.
3.
4.
5.
6.
7.
8
9.
10.
CHIEFACCOUNTANT
ThedailyroomrevenuereporthasbeencomparedwithPMSandMICROS/INFRASYSjournaltotalswithinthelastthirtydays.
Thepriormonths’accrualentrieswere
reversedwherenecessary.
Amonth-endtrialbalancewastakenofthegeneralledgerandretainedforreference.
Themathematicalaccuracyofphysicalinventoriesisspotcheckedandinventorysheetsinitialedasverification.
ReviewedthehousekeepingvariancereportafterCIAhaschecked.
Varianceswereresearchedandresolved.
Permanentfoliosarerevieweddailyanddiscrepanciesresolved.
ReconciledallbankaccountsforthemonthandsubmittedtoAssistantFinancialController.
Thereceiptedbankdepositslipsaretallieddailywiththeactualcashreceiptsrecorded.
SuspenseAccounts,ifany,arereconciledtotheGeneralLedger.
ReviewedtheF&BSummaryandGeneral
Cashier’sSheetdaily.
Yes No Remarks
11.
12.
13.
14.
15.
16.
17.
CHIEFACCOUNTANT
UpdatedFARegisterforadditionsanddisposals.TheFAregistertotalsagreewiththeGLtotals.
BalanceSheetscheduleshavebeen/willbe
preparedforFC’sreview.
Allgovernmentdueshavebeenpaidonorbeforeduedate.
Allsubsidiaryledgeraccountshavebeenreconciledtotheirrespectivegeneralledger.
Asimultaneouscashcountofallstaffwithcashfloatswaslastperformedon
CheckedalljournalvoucherspertainingtoIncomeAudit,CostControl,PayrollandGeneralCashier.
IfaboveJournalVouchersarepreparedbyme,IconfirmthattheseJVshavebeensenttotheAFCforchecking.
Thelastinternalauditfindingsrelatingtomyareaofresponsibilityhavebeenreviewedandcorrectiveactionsareinplace.
Aquarterlyreviewisconducted.
Yes No Remarks
27-Apr-22
PAGE
2
SHANGRI-LAINTERNATIONALHOTEL
CONTROLLER’SMONTHLYCHECKLIST
HOTEL
SIGNATURE
DATE
ACCTSRECEIVABLESUPERVISOR
Anaccurateageingofallaccountshasbeencompletedandreconciledtothegeneralledgercontrolaccounts.
Roomaccounts,creditcardchargesandgroupbusinessaccountsarebilledinaccordancewithHotelPolicy.
Creditbalancesarereviewedmonthlyand"unappliedandunabletoreturn"itemsaretreatedinaccordancewithHotelPolicy.
Theun-identifiedcashaccountsarereviewedmonthlyandadjustmentsmade.
Houseaccountsareclearedmonthlyandchargedtoexpenseasrequired.
Postingstodetailaccountsarebalancedtothecontrolaccountdaily.PostingofCreditCardpaymenthasbeenappliedindividuallybasedondatesubmissionandincompliancewithPolicyCF55.
Allrebatesandallowancesarebeingproperlyapproved.
StatementsorInvoicesaresentoutwithinthespecifiedtimeasperpolicy(within3workingdays).
ExceptionshavebeenhighlightedtotheAFC.
Yes No Remarks
Yes
No
Remarks
9.
ACCTSRECEIVABLESUPERVISOR
Allshop-tenantsarebilledmonthly.
10.
Allaccountshavebeenassignedindividual
ARAccountsandnoamountsareparkedinPendingAccounts.
11.
TACommissionprocessinghasbeen
reviewedandverifiedonDueDates.MaterialcommissionpaymentshavebeenbroughttotheattentionoftheFC.
12.
Thelastinternalauditfindingsrelatingtomy
areaofresponsibilityhavebeenreviewedandcorrectiveactionsareinplace.
Aquarterlyreviewisconducted.
27-Apr-22
PAGE
3
SHANGRI-LAINTERNATIONAL
CONTROLLER’SMONTHLYCHECKLIST
HOTEL
SIGNATURE
DATE
ACCOUNTSPAYABLESUPERVISOR
Vendor'sstatementsarereconciledtoaccountspayable.(Ifselectivedone,statecriteria).
Voidchecksareeffectivelycancelledtopreventre-useandareretainedandfiled.
Allinvoicesbearevidence(astamp)ofhavingbeencheckedforaccuracyofprice,extensionsandfootings.
AllinvoicesbearevidenceofDepartmentHeadorDivisionHeadapproval.
Allitemsprocessedbyaccountingarehandledonatimelybasistotakeadvantageofalldiscounts.
Vouchersandinvoicesarestampedpaidorperforatedbeforetheyarefiledtopreventre-use.
Chequerequisitionsreceivedarecompletedininkandincludethefollowing:
Date
Payableto
Reasonforissuingcheque
Accounttobecharged
Requestedby
Approvedby
Originalinvoicesarethebasisforpayment.
Vouchersorinvoicesshowproperaccountdistribution.
Yes No Remarks
10.
ACCOUNTSPAYABLESUPERVISOR
Theaccountspayabletrialbalancewaspreparedandbalancedtothegeneralledgercontrol.
Yes No Remarks
Theaccountspayableageinganalysishasbeenpreparedandunpaidoverdueaccounts
arehighlightedandexplainedfortheFC’s
review.
ForhotelswithAP/IMSinterface,theVendorMasterinWinAcandIMShasbeenreconciled.
Debitbalanceshavebeenrecoveredonatimelybasis.
Paymentshavebeenmadepromptlytotakeadvantageofthecashdiscountswhereverapplicableandagreedwiththevendorsconcerned.
AcompletelistofGIRO/Autopayinstructionsismaintainedandupdatedeverymonthandsuchautopayinstructionsarepromptlycancelledtoavoidover-payment.
Alistofmonthlypaymentssuchasleasesandrentals,annualmaintenanceservicecontractsandotherregularpaymentsaremaintainedandupdatedonamonthlybasis.
CopiesofoutstandingPurchaseOrderswiththeAPsectionhavebeencountercheckedandverifiedwiththoseoutstandingwithReceivingandPurchasedepartmentstoavoiddiscrepancies.
OutstandinginvoicesforwhichnoliabilityhasyetbeencreatedforwhateverreasonshavebeenbroughttotheattentionoftheChiefAccountantand/ortheAFC.
Yes
No
Remarks
19.
ACCOUNTSPAYABLESUPERVISOR
Thelastinternalauditfindingsrelatingtomyareaofresponsibilityhavebeenreviewedandcorrectiveactionsareinplace.
Aquarterlyreviewisconducted.
27-Apr-22
PAGE
2
SHANGRI-LAINTERNATIONAL
CONTROLLER’SMONTHLYCHECKLIST
HOTEL
SIGNATURE
DATE
CREDITMANAGER
Sixty,ninetyandonehundredtwentydays’
creditlettershavebeenmailed.
ThehighbalancesreporthasbeenreviewedonadailybasisandconcernedaccountshighlightedtoFC.OnweekendsandPHs,thesereportsarereviewedbytheDutyManager.TheReportonAccountsexceeding$ havebeensenttotheFCdaily.
TheReportonAccountsexceeding$ havebeensenttotheGMdaily.
Creditstatusofupcomingconventionandbanquetfunctionshavebeenperformedorrejectionnoted.Aticklerfileisbeingmaintainedtomonitordeposits&advancepaymentsreceivable.
Sixty,NinetyandonehundredtwentydayaccountshavebeenreviewedwiththeFCandtheCreditCommittee.
AccountstobewrittenofforprovidedforhavebeensummarizedandapprovedbytheFCandGeneralManagerand/orPIC.
TheFChasbeeninformedofeveryreturnedcheck.
Allcreditcorrespondenceandaccountinquirieswereansweredwithin48hours.
Yes No Remarks
8.
CREDITMANAGER
CreditManagerwillensureCreditMeetingminutescontainsspecificcommentonbalancesabovecreditlimitswhichmusthaveGMandFCapproval.
Yes
No
Remarks
CreditMeetingminuteshavespecifically
addressedPendingorSuspenseAccountsinARorFrontOffice.
9.
Thelastinternalauditfindingsrelatingtomy
areaofresponsibilityhavebeenreviewedandcorrectiveactionsareinplace.
Aquarterlyreviewisconducted.
27-Apr-22
PAGE
2
SHANGRI-LAINTERNATIONAL
CONTROLLER’SMONTHLYCHECKLIST
HOTEL
SIGNATURE
DATE
GENERALCASHIER
Cashreceiptsaredepositedinthebankonthefirstbankingdayfollowingreceipt.
BankPay-inSlipisattachedtoeveryGCRpriortobeingapprovedbyAFC/FC.
OverandshortrecordsaremaintainedforeachcashierandsuchrecordsshowevidenceofreviewbytheFCorAFC.
Pettycashvouchersarebeingexaminedforinitialsorsignatureapprovingdisbursement,signatureofindividualreceivingcashandaresupportedbyareceiptorinvoiceforservicesrenderedorgoodsreceived.SuchreceiptorinvoiceisimmediatelystampedPAIDuponreimbursement.
Cashturn-inenvelopesaredepositedinalockedcompartmentaccessibletotheGeneralCashierandsuchremittancesarebeingwitnessedonalogsheetwhendepositedinthedropbox.
AwitnessispresenttoattestandinitialtheexactnumberofenvelopesremovedfromthedepositoryandaccompanytheGeneralCashierfromthepointofpick-uptotheGeneralCashier'soffice.
TheGeneralCashierhousefund,forwhichIamresponsible,isinbalanceandalogretainedforreference.
Yes No Remarks
Yes
No
Remarks
7.
GENERALCASHIER
HouseFundsReceiptsareupdatedandhavebeenreconciledtotheListasatlastmonthend.
8.
AllIOUs,ifany,havebeenclearedwithin2
workingdays,
9.
Thelastinternalauditfindingsrelatingtomy
areaofresponsibilityhavebeenreviewedandcorrectiveactionsareinplace.
Aquarterlyreviewisconducted.
27-Apr-22
PAGE
3
SHANGRI-LAINTERNATIONALCONTROLLER’SMONTHLYCHECKLIST
HOTEL
SIGNATURE
DATE
CHIEFINCOMEAUDITOR
Allmissingguestchecksareinvestigatedandfollowedupdailywithnotificationtodepartmentheadsforappropriateaction.
Allunusedguestchecksandpre-numberedvouchersaresecurelystoredandissuedtoservicestaffinnumericalsequence.
StaffandpromotionchecksareisolatedfromrevenuedailyandsenttotheAccountingOfficeforprocessing.Thehotel’spolicyonMaisonCheckscontrolisbeingobserved.
Voidedand"Skipper"guestchecksindicateevidenceofoutletmanagerapproval.CorporatePolicyCF54isadheredto
Functionordersarebeingcheckeddailytoensurethatallbanquetrevenueshavebeenbilled.
MonthlyIncomeAuditmeetingsarebeingconductedandminutescirculatedtoGMandExcomtohighlightissues.
Allpaid-outs,rebatesandallowancesarebeingproperlyapprovedinaccordancewiththehotel’sDelegationofAuthority.
Yes No Remarks
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
CHIEFINCOMEAUDITOR
Upsellingincentivesarecheckedtoensurecorrectcomputationandsupportedbyadequatedocuments.
Norepetitiveclaimsaremade.
Thehousekeepingvariancereportischeckeddailytoensurevariancesareresearchedandresolved.
Thelastmysteryshoppingwasconductedon
.
Areasauditedduringthemonthare:-a)
b)
c)
ThecontrolproceduresregardingthesaleandusageofF&BLoyaltyCards,ifany,arecheckedandinorder.
TheRoomRateVarianceReportisrevieweddailyandreasonsfordiscrepanciesobtained.TheReportisthensenttotheChiefAccountantforfurtherreview.
Havereviewedsafedepositprocedureswithinlastthreemonths.
TheLostandFoundprocedureshavebeenreviewedwithinthelastthreemonths.
Guestbaggageleftforstorageisproperlytagged,controlledbyalogandkeptinalockedstoreroom.
Permanentfoliosarerevieweddailyanddiscrepanciesresolved.
OverandshortrecordsaremaintainedforeachcashierandsuchrecordsshowevidenceofreviewbytheFCorAFC.
Yes No Remarks
19.
CHIEFINCOMEAUDITOR
Allvaluevouchersincludinggiftvouchershavebeenmonitoredandproperlycontrolled.
Yes
No
Remarks
20.
Thelastinternalauditfindingsrelatingtomy
areaofresponsibilityhavebeenreviewedandcorrectiveactionsareinplace.
Aquarterlyreviewisconducted.
27-Apr-22
PAGE
2
SHANGRI-LAINTERNATIONAL
CONTROLLER’SMONTHLYCHECKLIST
HOTEL
SIGNATURE
DATE
PAYMASTER
Recordsfornewemployeesarecompletedbeforetheirfirstpayisdistributed.
Overtimepayisapprovedbyproperauthorizedsupervisors.
UnlessstatedinUnionCollectiveAgreements,allpayrolladvancesareapprovedbytheGeneralManagerandFinancialControllerandconformtotheHotel'sPolicyinthisregard.
Alldocumentswhichformthebasisofpayrollpaymentshavebeenapprovedbythethedepartmentheadbeforeinput.
SufficientvacationaccrualtocoverallearnedvacationsismaintainedintheGeneralLedger.
AllalteredtimerecordsreflectingdeletionsandadjustmentshavebeenreferredtotheControllerforreviewandaction.
Allemployeeshavebeenpaidstraighttimeandovertimeinaccordancewithtimerecorded.
Havenotwithheld,duringanypayperiod,overtimedueasrecordedbasedoninstructionsfromadepartmentheadorsupervisor.
Yes No Remarks
9.
10.
11.
12.
13.
14.
15.
16.
17.
PAYMASTER
Alladditions,terminations,promotionsandovertimedueasrecordedarebasedonproperlyapproveddocuments.
Allpayrolljournalsaredepartmentallysegregatedforpropersalaryallocation.
EncryptionofpayrollhasbeenperformedbytheAFCorFC.
AmonthlyreconciliationbetweenthismonthandthepreviousmonthisdoneinrespectofheadcountandpayrollandsubmittedtotheFinancialController.
Unclaimedpayrollhavebeendealtwithinaccordancewithlocallaws.
ThepayrolljournalhasbeenapprovedbytheAFCorFC
Whereverapplicable,IncomeTaxpaymentsoraccrualsrelatingtheretohavebeenprovidedinrespectofexpatriateorlocalemployeesinrespectofwhomthehotelisliableforpayment.
TaxcomputationsarecomputedbasedonprovisionscontainedinthelatestversionoftheIncomeTaxactandtherulesmadethereunderasapplicablefromtimetotime.
Thelastinternalauditfindingsrelatingtomyareaofresponsibilityhavebeenreviewedandcorrectiveactionsareinplace.
Aquarterlyreviewisconducted.
Yes No Remarks
27-Apr-22
PAGE
2
SHANGRI-LAINTERNATIONAL
CONTROLLER’SMONTHLYCHECKLIST
HOTEL
SIGNATURE
DATE
PURCHASINGMANAGER
Purchaseordersarepre-numbered,theirissuanceiscontrolledandtheyarepreparedonthebasisofpurchaserequisitionsapprovedinaccordancewiththehotle’sDelegationofAuthority.
Competitivequotationsarereceivedandretainedonfilefromvendorsonallfood,staples,meat,vegetablepurchasesandbeveragespurchases.
SealedtendersareopenedinthepresenceofrepresentativesfromCostControl,F&B,Kitchen,AccountingandPurchasing,whererelevant.
Atleast3quoteshavebeenobtainedforpurchasesabove$.AnydeviationfromthisrulehasbeenjustifiedinwritingonthePurchaseRequisition.
ApurchasepricecomparisonsheetshowingvariancesfromthelastContractforfoodandbeverageispreparedandroutedtotheFoodand Beverage cost controller,ExecutiveChefandFCforreview.
4 ThePriceVarianceReportisgenerateddailyandroutedtotheF&BCostController,Executive Chef and FC for review.Variancesabove5%havebeenexplained.
Yes No Remarks
PURCHASINGMANAGER
Yes
No
Remarks
5.
We
have on
file updated business
registrationandhygienecertificatesofall
suppliers,whereapplicable.
6.
ThequotationHistoryModuleisupdated
andanaudittrailavailable.
7.
GroupPurchasingContractsandPreferred
SupplierAgreementsarefollowedtothefullestextentpossible.
8.
OutstandingPOsarereviewedmonthlyand
actionstaken.
9.
Thelastinternalauditfindingsrelatingtomy
areaofresponsibilityhavebeenreviewedandcorrectiveactionsareinplace.
Aquarterlyreviewisconducted.
27-Apr-22
PAGE
3
SHANGRI-LAINTERNATIONAL
CONTROLLER’SMONTHLYCHECKLIST
HOTEL
SIGNATURE
DATE
F&BCOSTCONTROLLER
MarketSurveyshavebeenregularlyconductedanddocumented.InformationgatheredduringthesesurveyshavebeensharedwiththePurchasingManager,ExecutiveChefandFinancialController.
Receivingreports,packingslipsorinvoicesshowevidencethatmerchandisereceivedhasbeeninspected,countedandweighed.
FoodandbeverageinvoicesareproperlylistedandroutedtoAccountsPayable.
Storeroomissuesarecontrolledbymeansofstoreroomrequisitionssignedbyauthorizedpersonnel.
Foodandbeveragestoreroomsarelockedwhennotattendedandstore-roomkeysandaccessiscontrolled.
AphysicalinventoryofallfoodandbeverageitemsistakenmonthlybydesignatedindividualsandmonitoredbyAccountingpersonnel.
After-hoursdeliveriesarecheckedbySecurity,loggedandfollowed-upthenextdaybytheF&BCostcontroller.ThelistiscirculatedtotheExecutiveChef,DirectorofF&BandFinancialControllermonthly.
Yes No Remarks
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
F&BCOSTCONTROLLER
BuffetCosting,YieldTestsandPortionControltestshavebeenconductedinthelast3months.
Open-KeySalesareanalysedandsubmittedtotheExecutiveChefandDirectorofF&Bfortheirreview.
TheF&BCostBoardhasbeenupdatedonthebasisofinter-kitchentransfers.
ReceivingRecordsandStoresRequisitionshavebeenpostedonadailybasisintotheFidelioIMSSystem.
ReceivingRecordswithoutPurchaseOrdersarehighlightedtotheF&BCostControllerdaily.
TheOrderDeviationsReportandtheCorrectionLoghavebeenreviewedonadailybasis.
AllfueldeliveriesarewitnessedbytheReceivingdepartmentandReceivingRecordsacknowledged.
Deliveriesby-passingReceivingarereviewedonadailybasis
InterKitchenandInterBarTransfersarepreparedandpostedonadailybasis
TheOpenKeySalesAnalysisisreviewedonamonthlybasisandcorrectiveactiontakeninconsultationwiththeF&BOperation.
BarSpotChecksareconductedonaregularbasisperSLIMF&Bguidelinesandvariancesanalysed
HighValueConsumptionAnalysisispreparedandreviewedeachmonth.
Yes No Remarks
Yes
No
Remarks
20.
F&BCOSTCONTROLLER
Slowandnon-movinginventorylistshavebeenanalysedandactionstodepletesuchstockhavebeensuggestedtovarioususerdepartment,asfaraspossible.
21.
Variancesbetweenbookbalancesand
physicalinventory,ifany,inrespectofallcategoriesofstoreshavebeendulyanalysedandspecificapprovalsobtainedfromtheFCforwrite-off/adjustment.
22.
Thelastinternalauditfindingsrelatingtomy
areaofresponsibilityhavebeenreviewedandcorrectiveactionsareinplace.
Aquarterlyreviewisconducted.
27-Apr-22
PAGE
4
SHANGRI-LAINTERNATIONAL
CONTROLLER’SMONTHLYCHECKLIST
HOTEL
SIGNATURE
DATE
ITMANAGER
Thelatestversionsofthesoftwarepackagesareloadedandinuse,afterpropertesting.
Areviewsessionwiththeuserdepartmentswasheldtoidentifyproblemsandenhancementsrequired.
Adetailedlistofproblems,bugsandenhancementrequestsissenttothevendorsconcerned,withcopiestoSLIM.
Allperiodicsoftwareanddatamaintenancetasks,vizre-orgs,reindexing,etchavebeencompleted.
Adequateback-ups(on-siteandoff-site)havebeentakenonaregularbasis.
Preventivemaintenanceprocedureshavebeenfollowed.Thevendorshavedonetheroutinemaintenanceserviceasperschedule.
Criticalhardwareandsoftwarearecoveredbyadequateandupdatedmaintenancecontracts,excludingnon-criticalPCsforwhichnomaintenance
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